Job Listing

We are looking for an Accounts Clerk / Office Administrator to join our client in Biggleswade. This is a key role, supporting the day-to-day financial operations and ensuring the smooth running of the office. You'll play an important part in helping the business deliver reliable, high-quality engineering services.

Key responsibilities include:

• Entering supplier Invoices on Sage and filing said documents for payment.
• Processing supplier payments in a timely manner.
• Preparing a weekly daybook.
• Checking supplier invoices against our P.O.s and tying them up with supplier Delivery Notes and Invoices.
• Reconciling all monthly transactions against bank statements on Sage.
• Sending out Statements and chasing monies.
• Dealing with any supplier or customer queries,
• Allocating monies on Sage when received from customers and closing down jobs.
• Organising the Petty Cash. Collecting from the Bank and issuing to employees whilst keeping track of ALL petty cash transactions (Mainly for Fuel).
• Keep on top of site maintenance, including rubbish and pallets, and liaise with the landlord as and when required.
• Ensure the Van is Taxed, MOT'd and regularly serviced.
• Keep track of all utility bills and services like Electricity, Gas, Water, and Rates.
• Ensuring all requested amounts are correct and paid on time.
• Compiling and typing letters and documentation for new and existing employees. This includes creating and sending Offers of Employment,
• Enter the job timings into the CIM form for the Job Card(s) once the Technician (s) complete the work.
• Creating and maintaining Job folders; ensuring all job documentation, i.e., the customer's Sales Orders, Job Cards, and Picking Lists, is combined to form a job pack for traceability and historical reference.
• Creating and sending customer Invoices once the job is complete.
• Tying up CT Delivery Notes with Customer Invoices before filing and awaiting payment.
• Collect and issue monthly Timesheets from Employees. Check hours and pass on to Accountants for payroll.
• Assisting Factory Manager with administrative tasks as required
• Keep track of all staff holidays and the NEST pension scheme.
• Archive all paperwork both during and at Year End.
• Ordering Stationery
• Ordering Toiletries
• Keep kitchen and cloakroom surfaces clean and stocked.
• Empty kitchen and cloakroom bin(s)every Friday, replacing bin liners.

Qualifications

• Proven experience with accounting software such as Sage 50
• Strong understanding of accounts payable and receivable processes.
• Excellent organizational and administrative skills.
• Attention to detail and accuracy in financial record keeping.
• Good communication skills and ability to work collaboratively.
• Prior experience in a similar role within the engineering or construction industry is a plus.

Hours: 32 hours per week, worked Monday to Friday during office hours (8:00am–4:00pm).