Job Listing

We are seeking an administration manager for our client based in Gamlingay. The salary is dependant on experience.

Our client is the global leader in the design and manufacture of high-performance conveying and seasoning systems for the food industry. They are a family run business with over 50 years of experience in providing bespoke solutions from the best engineers in the industry. All our equipment is designed and manufactured in-house at our custom-built UK sites in Gamlingay and Biggleswade, providing end to end control to meet exacting standards and exceed industry expectations.

Responsibilities:

• To line manage the admin team
• To ensure the following administrative tasks are carried out promptly and accurately, delegating where appropriate:
• Dealing with spares enquiries and orders, daily spares invoicing
• Sales order processing
• Sales Ledger administration
• Purchase Ledger administration
• Petty cash management
• Ensure that telephones are answered promptly and customers greeted
• Project admin support including contract variations and stage payment reminders
• Issue technical and regulatory documentation, e.g. manuals
• Arrange travel for KMG employees, as and when required. Support obtaining travel documentation e.g. passport, letter of introduction and visas
• Loading new projects into EFACS MRP system
• Manage export documents. Liaise with local Chamber of Commerce
• Oversee MRP parts changes and identify/correct pre-shipment parts configuration, weekly
• Produce draft shipping documents, liaise with freight forwarders, issue final documentation
• Facilitate catering for customer meetings
• Support customers with their commercial and internal audit requirements
• To amend or introduce new admin processes to improve efficiency
• To attend meetings, as required
• To undertake any other reasonable duties, as requested by your line manager

Person specification:

• Good working knowledge of Microsoft Office and Excel
• Good standard of English grammar, spelling and arithmetic
• Very organised and of smart appearance
• Proven supervisory and time management skills
• Has good problem-solving skills
• Able to file information manually & electronically
• Able to communicate over the phone and face to face
• Able to work independently and in a team
• Completer finisher, accurate, organised, self-motivated, innovative and willing to go that extra mile when required.

Hours 0900 - 1700 Monday to Friday

DW54681