Job Listing

This role will be office based in Gamlingay, Cambridgeshire, although there will be occasional requirements to visit their other manufacturing site in Biggleswade.

Reception Duties

• Manage visitors’ book and issue security passes, answer phone and direct/screen, as necessary.
• Organise any coffee and sandwiches as required for meetings/customer visits.
• Set out and tidy up refreshments for visitors
• Stationary orders, deal with all incoming and outgoing post, distributing, and using Franking machine

Sales Admin Duties

• Working with sales team, issuing quotation numbers to sales team, maintaining/updating customer details to database, electronically saving quotations, costing spreadsheets to sales drive and efacs.
• Pre Tradeshow assistance, banners, sales marketing material & preparation for Exhibitions, marketing follow up by adding trade show contacts to database
• Quotation Summary report (Qweeks) - prepare and issue to sales weekly.
• General administration, working alongside Admin team to help with spares quotes/manuals and cover for absence/holidays

Purchase Ledger Duties

• Matching, checking and coding invoices
• Landed Costs
• Working out VAT payments
• Preparing invoices for weekly payment run via BACS
• Processing staff expenses
• Setting up of new supplier accounts and maintaining existing account details
• Reconciliation of supplier statements
• Filing invoices
• Data entry
• Being first point of contact for all relevant enquiries
• Maintaining strong relationships with customers and suppliers

The Ideal Candidate:

• Excellent communication skills are required.
• Solid team working skills
• Capable of independent working yet be able to take instruction and work within a team.
• Experience of using Microsoft Office is essential, as are good telephone skills.
• Knowledge of software packages such as Excel and BACS
• Ability to work to deadlines

Interviews to be held week commencing 14/04/25

Hours:

• Monday to Friday 9am-5pm

DW51304