Local Jobs in Herts, Beds, Bucks and Cambs

We are looking for an Accounts Clerk / Office Administrator to join our client in Biggleswade. This is a key role, supporting the day-to-day financial operations and ensuring the smooth running of the office. You'll play an important part in helping the business deliver reliable, high-quality engineering services.

Key responsibilities include:

• Entering supplier Invoices on Sage and filing said documents for payment.
• Processing supplier payments in a timely manner.
• Preparing a weekly daybook.
• Checking supplier invoices against our P.O.s and tying them up with supplier Delivery Notes and Invoices.
• Reconciling all monthly transactions against bank statements on Sage.
• Sending out Statements and chasing monies.
• Dealing with any supplier or customer queries,
• Allocating monies on Sage when received from customers and closing down jobs.
• Organising the Petty Cash. Collecting from the Bank and issuing to employees whilst keeping track of ALL petty cash transactions (Mainly for Fuel).
• Keep on top of site maintenance, including rubbish and pallets, and liaise with the landlord as and when required.
• Ensure the Van is Taxed, MOT'd and regularly serviced.
• Keep track of all utility bills and services like Electricity, Gas, Water, and Rates.
• Ensuring all requested amounts are correct and paid on time.
• Compiling and typing letters and documentation for new and existing employees. This includes creating and sending Offers of Employment,
• Enter the job timings into the CIM form for the Job Card(s) once the Technician (s) complete the work.
• Creating and maintaining Job folders; ensuring all job documentation, i.e., the customer's Sales Orders, Job Cards, and Picking Lists, is combined to form a job pack for traceability and historical reference.
• Creating and sending customer Invoices once the job is complete.
• Tying up CT Delivery Notes with Customer Invoices before filing and awaiting payment.
• Collect and issue monthly Timesheets from Employees. Check hours and pass on to Accountants for payroll.
• Assisting Factory Manager with administrative tasks as required
• Keep track of all staff holidays and the NEST pension scheme.
• Archive all paperwork both during and at Year End.
• Ordering Stationery
• Ordering Toiletries
• Keep kitchen and cloakroom surfaces clean and stocked.
• Empty kitchen and cloakroom bin(s)every Friday, replacing bin liners.

Qualifications

• Proven experience with accounting software such as Sage 50
• Strong understanding of accounts payable and receivable processes.
• Excellent organizational and administrative skills.
• Attention to detail and accuracy in financial record keeping.
• Good communication skills and ability to work collaboratively.
• Prior experience in a similar role within the engineering or construction industry is a plus.

Hours: 32 hours per week, worked Monday to Friday during office hours (8:00am–4:00pm).

Our client is seeking a 3.5t driver / Stores Assistant on a temporary to permanent basis. The role is roughly a 50/50 split between driving and stores.

Stores

• Dealing with deliveries, ensuring they are correct and booking in to the system
• Picking and packing orders ready for collection or delivery
• Ensuring stock is booked out correctly using the in house computer system
• Completing stock counts
• Keeping computerised records up to date
• Dealing with customers over the phone and face to face

Driving

• Making deliveries within a 20 mile radius of Biggleswade/ Bedford
• Using a PDA to confirm delivery
• Providing excellent customer service
• Relay feedback from customers to the office
• Dealing with returned stock

The company is looking to grow and wants people that want to grow with them and offers training and development to support this.

Please be aware the company will be moving to Bedford in the next couple of months

Hours

Monday to Friday 08:00 - 17:00 with a half hour unpaid break

DW54559